We’re looking for a Juniors Administrator

Role-of-Administration-in-Management

Founded in 1922, Pembroke Wanderers Hockey Club is an amateur sports organisation, rooted in the community. As an active, successful and thriving club that prides itself on providing a healthy outlet for all ages, we are also highly inclusive, social and community minded, encouraging and nurturing a culture of member volunteering at all levels.  

The Juniors Section is a key, thriving part of this club community, with around 700 Juniors members and nearly 30 competitive teams. From the moment a child joins Juniors we want them to feel the most welcome they could be, clearly knowing and feeling our Pembroke Juniors values of respect, friendliness, support and safety throughout their time with us. 

Job description

Based on a recent review of our needs as a Club and some restructuring of roles, we are now seeking a Juniors Administrator. A highly collaborative role, working with a key Club team (Juniors Captains, Juniors Head Coach, Clubhouse Office team, parents, and other Club members when required) this new position will ensure all our key administrative systems run smoothly. 

Reporting to the Juniors Captain, specific tasks include: 

  • Maintain the Juniors membership database including:
    • the timely and accurate registrations of players within the Club, including admission of new players and renewal of current ones
    • manage the Juniors waiting list and administer the offer process
    • undertake simple analysis of Juniors Section numbers when required 
    • liaise with Leinster Branch & Hockey Ireland for membership registrations and any necessary season administration
  • Supports the Office team with the the collection of Juniors subscriptions, camp fees and monthly coach payments where required
  • Administer the coach contracts ensuring timely issue and signature
  • Working with the Children’s Officer and Child Welfare team, process the Club’s Garda vetting documentation 
  • Manage the main Juniors inbox ensuring queries are handled by the appropriate Club representatives in a timely manner
  • Undertake some basic communications work for Juniors section:
    • Ensure that all WhatsApp channels are set up correctly each season so that coaches can appropriately speak with players and parents, adding new recruits when required
    • Collaborate with the Communications reps in the Club (Senior & Junior) to help develop timely Club communications materials

Hours & remuneration

  • 10-15 hours a week, with greater flexibility during off-season months (May to July)
  • 20 days annual leave (pro rata), plus all public holidays and Good Friday
  • Hybrid working arrangements with options to work in the Clubhouse & at home. 
  • Salary to be determined based on discussions and hours available.

Key skill sets

  • Strong computer shared database skills, with a particular focus on attention to detail
  • Excellent record of customer service, based on our Juniors values of friendliness, respect, support and safety. 
  • Great teamwork and interpersonal skills, love of collaboration with people, working to find positive, practical solutions together
  • Reliability, good organisational and time management skills and the ability to work well under pressure.

This role would be ideally suited to someone who has done previously data administration in the past and is now looking for a role which, in return for that skill set, will provide significant flexibility in a community affirming environment.

How to apply

Please send your CV along with an email outlining why you are interested in this role to Juniors Captain andrea.pappin@pembrokewanderers.ie. Deadline for applications is Wednesday 26 June at 12 noon.

Club Notices

Join our Family Fun Day!

To celebrate the end of our hockey season, all members, Juniors and Seniors, are invited...

Have you got your ticket for the Pitch-ery?

If you’ve played on our front pitch in Serpentine Avenue, you’ll know that little, tiny...

Pembroke welcomes new club President

Wishing a hearty Pembroke Wanderers welcome to incoming club President Adam Keating for 2019 and...

Best of luck to the Pembroke ladies at the FIH Olympic Qualifiers

As the Irish Women's Hockey team take on Canada in the final Olympic qualifying matches...

Club AGM 29th October

The Autumn General Meeting will take place on Tuesday October 29th at 8pm in the...

LHA Cup Final for Womens 3rds

Best of luck to our Womens 3rds who are in the final of the LHA...

STICK Erasmus+ project- Meeting 3

Pembroke Wanderers, together with our project partners DCU, recently attended the 3rd meeting of the...

Pembroke Wanderers Open Day

Saturday 8th September If you are interested in playing hockey with Pembroke Wanderers this season,...

EY Champions Trophy

The Mens 1s have qualified for the semi-final of the EY Champions Trophy for 2018....

Irish Senior Cup semi-final; April 7th

Why not round off the Easter break by watching some high-level hockey next weekend as...